The Client
The Sani/Ikos Group is one of the most distinguished luxury hospitality groups in Greece and internationally. Through its award-winning Ikos Resorts and the signature Infinite Lifestyle all-inclusive concept, the Group has become synonymous with exceptional guest experience, meticulous service standards, and a strong, long-term commitment to innovation and digital transformation.
The Challenge
The day-to-day management of a very high volume of purchase invoices had become a structural bottleneck for the accounting function:
Over 15,000 invoices processed manually every month
A network of 700+ suppliers, each with different invoice layouts and formats
Invoices issued in multiple languages (initially Greek and Spanish, with further languages required)
Delays in validation and posting, affecting the speed and quality of financial reporting
Frequent manual errors, resulting in corrections, rework, and increased operational pressure
In effect, the accounting department was compelled to spend disproportionate time on transactional processing, making it increasingly difficult to keep pace with the Group’s growth and strategic priorities.
The Solution
To address these challenges, the Sani/Ikos Group adopted PaperEntry AI to automate invoice data capture and entry across the organization.
Harnessing Artificial Intelligence (AI), Large Language Models (LLMs), Natural Language Processing (NLP) and in-context learning, PaperEntry AI is able to:
Ingest and interpret invoices from any supplier, regardless of structure
Process documents in any language, without manual configuration
Operate without predefined templates or lengthy training, drastically reducing implementation and maintenance overhead
What was once a heavily manual process is now largely hands-off, with the accounting team stepping in only to manage exceptions, approvals, and higher-value financial activities.
The Results
Within just four months, the transformation was both tangible and measurable:
60,000+ invoices processed
85% automation rate, with only minimal human intervention
99% accuracy across all key data fields
90% reduction in processing time per invoice
Month-end closing brought forward to the first working day (from the second), with enhanced completeness and reliability of balance sheets
Finance staff released from repetitive data entry, enabling a shift towards analysis, audit, and strategic support for the business
What the Client Says
Conclusion
The decision to implement PaperEntry AI for a project of the Sani/Ikos Group’s scale stands as a best-practice reference in the digital transformation of accounting operations.
In just four months, the initiative demonstrated that AI-driven invoice automation:
Significantly reduces errors
Delivers substantial time and cost savings
Enhances transparency, governance, and control
Provides management with more timely, data-rich financial insight
Today, PaperEntry AI is a critical enabler of the Group’s daily financial operations and a strategic foundation for further automation and optimization across the finance function.
The Innovation Behind PaperEntry AI
The sophistication of PaperEntry AI lies in its use of advanced AI and Large Language Models, giving the system the ability to understand natural language and interpret content semantically, rather than merely reading characters or fixed patterns.
By combining NLP and in-context learning, PaperEntry AI:
Understands the meaning, structure, and intent of each document, irrespective of format or language
Interprets content in a human-like manner, discerning context and relationships within the text
Adapts dynamically to new document types, without the need for new templates or additional training cycles
Continuously refines and improves its accuracy through ongoing learning mechanisms
This carefully engineered combination of technologies makes PaperEntry AI a genuinely intelligent document extraction and data entry platform, converting unstructured documents into high-quality, actionable business information with speed, precision, and consistency.
Would You Like a Bespoke Demonstration?
For a deeper understanding of how PaperEntry AI can modernize your invoice processing and drive operational efficiency across your organization, simply schedule your tailored demo. A dedicated AI consultant will follow up to organize the demonstration at your preferred time.
This case study has been developed in collaboration with our valued partner, UTILIZE, who originally produced the source material.
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